The Checklist for Host
Before the meeting:
1. Post your article to YOYO forum 1 week before the meeting. Ask someone for proofreading before posting if you need it. Choose the topic carefully, it should be friendly to most would-be attendees.
2. Arrive Dante coffee at least 15 minutes earlier, and get equipment ready.
3. Greet new arrivals.
4. Ask attendees to sign up on the attendance sheet.
5. Reserve one table outside the meeting room with a reserved card when there are more than 12 attendees.
6. Make sure every attendee has completed ordering before the meeting.
7. Don’t delay the meeting for more than 10 minutes.
During the meeting:
1. Announce the start of the meeting and make an opening remark.
2. Introduce every newcomer to all attendees.
3. Divide attendees into several groups and assign table numbers. (Normally 3 to 4 people in one group)
4. Arrange seats for attendees coming late and remind them to order.
5. Visit every group in turn to guide the discussion.
6. Remind groups of the time left for discussion.
7. Announce the end of the discussion when time is up and ask every group to decide a presenter for summary.
8. Regroup before taking a short break.
9. Announce the break time is up and call everyone back to their group.
10. Repeat step 5 to 7 during session II
11. Make a closing remark.